Add Full Screen View to De-Clutter Your Workspace in Word

If you’ve ever opened a Word document and found yourself too distracted by a thicket of rulers, menus, status bars, and ribbons to concentrate fully on the text, Full Screen view might be for you. It strips out most of the extraneous distractions from your view so that the document takes up – as the name suggests – the full screen.

The Full Screen view is easy to find in Word 2003. Just go to the View menu and select Full Screen. To go back to the regular view, go back to the menu and uncheck Full Screen.

In Word 2007, you might be tripped up if you to go the View menu and select Full Screen Reading. Full Screen Reading is NOT the same thing as Full Screen View – you can’t actually edit the document in Full Screen Reading mode.

To access the Full Screen View, you’ll first have to add Full Screen View to the Quick Access Toolbar. Once it’s installed, you’ll be able to just click that button.
Here’s how to add Full Screen View to the Quick Access Toolbar:

  1. Click the drop-down arrow to the right of the Quick Access Toolbar and select More Commands.
  2. Go to Choose commands from and select Commands Not in the Ribbon.
  3. Select Toggle Full Screen View. Click Add, then click OK.
  4. And you’re done! The Full Screen View has been added to the Quick Access Toolbar, and you can easily switch to Full Screen whenever you want.

Don’t Trust Luck to Keep Your Computers Safe

This St. Patrick’s Day, while you’re busy celebrating “the luck of the Irish”, remember – luck is a beautiful thing, but it’s no substitute for common sense and precaution when it comes to your computers.St. Patrick's Day icon

In the world of IT, luck is not a strategy!  And yet, how many of us still don’t listen to advice like this:

  1. Don’t use obvious or easy-to-crack passwords.
  2. Use a different password for every site or application that requires one, and change your passwords often.
  3. Back up, back up, back up. Back up to at least two different media or locations, with at least one of them off site. And if you can’t remember to run a backup, sign up for a service that will run them automatically. Make sure you know how long it would take for your backup provider to restore all your data if your office was completely wiped out. Some backup services can take days or even weeks to ship a full set of disks; others may take less than 48 hours.
  4. Update your antivirus software often and run a full system scan. Again, if you can’t remember to do it yourself, sign up for a service that will do it for you.
  5. Write down all your software product keys, license numbers, passwords, configuration notes, and encryption codes and keep them in a locked safe — preferably both on premises and off.
  6. Write down a detailed plan for restoring data in the event of a loss — that means figuring out the sequence in which applications, servers, and databases need to be brought back online in order for data to properly repopulate.

If this sounds like a lot of work — well, it is! But putting in the time now can prevent you from some major hassles later. Or call CMIT Solutions, and we can help you get started on the path to complete disaster preparedness. We often recommend taking a serious look at CMIT Guardian, a backup and disaster recovery solution specifically tailored to the needs of small business. It’s affordable, reliable, and stores all your valuable business data securely on and off-site.

Don’t Forget! On Thursday, March 25 at noon Central Daylight Time, CMIT Solutions is hosting a free informational Webinar on Google Tools. Learn about the ways you can harness the power of Google to promote your small business – without spending a dime.  Click here to register.

Playing God in Windows 7

Hate clicking around through the Control Panel in Windows as much as I do?

Enter Windows 7 God Mode.

Windows 7 God Mode

You’re just a couple of clicks away from having access to all Control Panel options in a single folder.  Read the quick (less than 5 minutes, literally) CNET tutorial and go work your magic.